So we’re back from our church weekend away (long time back actually…just taken a while to recover…), and it was great…really great. The weather was incredibly kind, the infrastructure (marquees, generator, toilets and showers) worked really well, the shared aspect between the two churches was wonderful and we all had a great time together. This didn’t happen by accident, so I thought I’d post about some of what we learnt in the planning from our weekend away:
- Prepare your music in advance: We were going to be in a field for four days, so unless we brought a photocopier, we would be stuck. And similarly, rather than bringing all of our music, I figured it would be easier to select a short list of songs and then prepare folders for the weekend. That way, if it got lost, it wouldn’t matter.
- Rota your band in advance: I already knew who was coming, and I knew how many sessions we needed to cover. What I didn’t know for sure was what songs and feel would be required and when…but I simply rota’d a general band lineup for each session based on who we had with us.
- Get all of your sound and light working in advance: The weekend officially started on the Friday evening with a celebration, but some of us were there from Thursday evening preparing the lights and sound. We brought our lighting system from EBC, FBC brought their PA, and between us we had a pretty good set up which worked well all weekend.
- Soundcheck: Now this was slightly different from a regular Sunday, as we were going to have several different bands for each session with no time between for soundcheck. What helped us was using the In Ear Monitoring system from FBC, so we were responsible for our own stage mix. Which meant the engineer was only responsible for the Front Of House sound. We did do a line check on the Friday afternoon to make sure all was working.
- Communicate, Communicate, Communicate: None of this would have been any use if we didn’t have a band. So the planning extended back weeks, confirming who was going to be there, confirming the songs (with the band and the church office), confirming what we were going to bring, confirming everyone’s responsibility and when over the weekend.
- All of the above (and much much more) meant generally the weekend went really smoothly. So much so that we’re already talking about plans for our next joint weekend in 2017.
And out of these things, what can we apply to our Sunday mornings?
- Prepare your music in advance.
- Rota your band in advance.
- Get all of your sound and light working in advance.
- Communicate, Communicate, Communicate.
Now apologies for being offline for a week, point 6. should be “allow for recovery”….normal business has resumed and I shall be posting on Thursday… Have also been busy putting this together, my other job: